FACILITY CODES Perfect Health Cloud 8.0

OVERVIEW: The Facility Codes Dictionary is where the system

records the name, address, and ID numbers of

places other than the office where the doctor

works. The facility is issued up to a six-digit

code which may be any letters AA-ZZ or numbers

00-99, or a combination of both. The facilities

may be printed.

Resources (other than Provider Codes) needed in

FMS/TMS have to be defined in this Dictionary in

order for you to use them.

PROCEDURE: Select Option 4 from the Dictionary Menu and press

<Return>.

EXAMPLE SCREEN:

After you select Option 4, the screen below will be displayed.

EXAMPLE SCREEN:

DEFINITION OF FIELDS:

1. FC_NAME: Enter the facility name (do not use punctuation)

and press <Return>. Facility names may be nursing homes as

well as hospitals.

2. FC_ADD1: Enter the facility street address and <Return>.

DO NOT USE lower case letters as "5th". The street address

should appear as follows: 13325 5TH AVE.

3. FC_ADD2: If the address contains a suite number, enter the

number here and <Return>. Example: Suite 102. DO NOT USE any

punctuation or a "#" to indicate the room number.

4. FC_CITY: Enter the City and press <Return>.

5. FC_ST_ZIP: Enter a two-digit post office abbreviation for

the state. Enter the zip code (this field will hold up to

13 numbers) and press <Return>.

6. FC_PHONE: Enter the facility telephone number. Enter the

area code first, the phone number second, an extension third,

and then press <Return>. If there is no extension, press

<Return> after entering the phone number.

7. FC_MRID: Enter the facility's Medicare ID number and press

<Return>.

8. FC-BCID: Enter the facility's five-digit Blue Shield/Blue

Cross ID number and press <Return>.

9. FC_OTHER1: If the facility has an additional ID number, you

may enter it here. Used by Commercial hardcopy.

10. FC_OTHER2: Should the facility have a second additional ID

number, it should be entered here. Used by Commercial hardcopy.

11. COMMENT1: Any comments relating to the facility may be entered

here. Maximum 25 characters including spaces. This is a view field

only, it does not print.

12. COMMENT2: Any additional comments may be entered here. Maximum

of 25 characters including spaces. This is a view field only, it does not print.

When you have completed entering your data, an Action Line will

appear at the bottom of the screen. The following page contains

the definitions of the Action Line functions.

DEFINITIONS OF ACTION LINE FUNCTIONS:

ACTION-> <Enter # to Correct,(P)rt,(F)wd,(B)ck,(K)py,(D)el,(V)fy,Esc=END

Enter # to Correct: Enter the number of the field you need to

correct and press <Return>. The cursor will move to the first

character on that line (information on that line will not be

erased). You may retype the entire line, or position the cursor

on the character that needs correcting. Press <Home> to go

back to the Action Line.

(P)rint: Type P and press <Return> to print a hard copy of the

information. The system will open a window in the middle of your

screen listing output devices. You may also click on the “Printer”

icon.

EXAMPLE SCREEN:

You may also use the <Up> and <Down> Directional Arrow keys to highlight your

selection and press <Return>.

(F)orward: To go forward one code (numerically or alphabetically),

type F and press <Return>. You may also use the blue arrow.

(B)ack: To go back one code (numerically or alphabetically),

type and press <Return>. You may also use the blue arrow.

(K)opy: To make a copy of this information (be sure you O (zero)

and <Return> to save it before you copy) and assign it a different

Code, type K and press <Return>. The cursor will move to the ENTER

CODE prompt. Enter the in-house code of the facility you wish this

information copied to and press <Return>.

(D)elete: If you want to delete this code from the system,

enter a D and press <Return>. Do not delete a code that

has been used.

(V)erify: Type V to verify the original entry date and/or

the date this screen was last updated.

Esc=END: To exit and save your information, type a 0 (zero) and

press <Return>. The cursor will return to the ENTER CODE prompt.

You may continue entering other codes, or type 0 (zero) and press

<Return> again to go to the Dictionary Menu.

ADDITIONAL CAPABILITIES

<Up>/<Down> ARROW KEYS: When at the Action Line, you may press

the <Up> Directional Arrow key and the cursor will move to Line

12. From there you may <Up> arrow all the way to Line 1. From

Line 1, you may <Down> arrow to Line 12. You have the capability

of changing information on any one of those lines. To return to

the Action Line, press the <Home> key.

<Right>/<Left> ARROW KEYS: When making corrections, you may use

the <Right> and <Left> arrow keys to locate the area for correct-

ing without erasing any of the other information. To return to

the Action Line, press the <Home> key.

SEARCH FUNCTION:

At the ENTER CODE prompt, type the first letter or letters

of the facility name and press <Tab>. The system will open

a window in the middle of your screen displaying all the

facilities in the system that start with those letters.

EXAMPLE SCREEN: follows on the next page.

To select the facility, at the flashing cursor type the number

to the far left of the listed facility and press <Return>, or

highlight the line using the <Up> or <Down> Directional Arrow

keys and then press <Return>. In either case, the system will

display the facility information to your screen.

To exit a search screen, type 0 (zero) and press <Return>.

TO ADD A CODE WHILE IN A SEARCH SCREEN:

To add a code while in a search screen, press <Tab>, enter the

code, press <Return>. Answer the NOT ON FILE ADD? prompt with

a Y and press <Return>. Fill in the facility code screen. At

the Action Line, type 0 (zero) and press <Return> to exit and

save your entry.