Michigan Childhood Immunization Registry (MCIR) Web Transfer

Quick Reference Guide

Access

Contact your MCIR Regional Office to:

• Obtain a Username and Password to access the MCIR web application.
• Have the Transfer function activated for your office.  Once activated, the Import/Export menu will become available on the MCIR Home page. 

Your office will not be able to use the old client/server Transfer software once activated for Transfer on the web.

Submitting a Transfer File

• Under Import/Export, click on Submit Transfer File.  You will be taken to the Upload Data screen.
• Make a note of the Target Date.  Your file will be transferred into MCIR by this date.
• You may change the job Description to something meaningful, e.g. “Transfer_27May2004”.
• Browse to select the Transfer file for upload.
• Click the Submit button. 
• A File Upload window will indicate “Upload in progress.  Please wait…” 
• When the upload is complete you will be returned to the MCIR Home page.

Retrieving Results/Error Correction

• Click on Retrieve Transfer Results (under Import/Export menu).
• Underneath your job Description it will list the Job Status:
• Transfer run is waiting to be processed.
• Error occurred and job has been aborted.
• Transfer job has completed with no errors.
• Transfer run has completed.  Errors should be corrected. à click on Edit to correct errors.
• Transfer Error Roster screen(s) lists the error types for each child record. 
• Click on a child name to correct the errors indicated.
• Incorrect data is highlighted in red.  Use the New Data column to correct data.  Click on the Next button as you move through the error correction screens [Transfer Child Errors, Transfer Shot Errors, and Transfer Responsible Party Errors].  Click Submit when finished correcting a child record.
• Once finished with error correction, click the Process Errors button.  Your corrected errors will be resubmitted to the MCIR.