Office Medicine Transcription Interface        02/09/2004

The transcription interface procedure will extract patient records from all encountered patients, for the current date, and then place the records into the SQL Server upload manager format file.

The current file location is: C:\OM8\WP  

The file name is OMNIPTS.txt

Record Description

> > Position   bytes  Description

    --------   -----  -----------

> > 1            4    Site Code: 'FH  '  A/N

> > 5           12    Account Number     A/N

> > 17           2    '1'

> > 19          15    Sur Name

> > 34          15    First Name

> > 49           1    Middle Initial

> > 50          19    DOB  mask XX/XX/XXXX

> > 69          15    SS#  mask XXX-XX-XXXXA

> > 84           6    Street Number

> > 90          25    Street Name

> > 115          7    Apt Number

> > 122         18    City

> > 140          2    State

> > 142         10    Zip mask XXXXX-XXXX

> > 152         14    Tele - Home  mask (000)000-0000

> > 166         14    Tele - Work

> > 180         14    Blank

> > 194          1    Sex

> > 195          3    Blank

> > 198          2    1

> > 200         19    Added Date

> > 219         19    Updated Date

> > 238         19    Provider Name

> > 257          2    'A'  'C'  'D'  Add Change Delete

> > 260         12    Medical Record (*NO MRN*) for Blank Numbers

> > 272         8     Provider Code

> > 280         19    Blank - Reserved

> > 299         2     0D0A Hex

How to Start the interface.

1. Login to Office Medicine on the Server Workstation Console.
2. Type INTMENU in the select field at the main menu and then <Enter>.  Then select item #1 Demographics Interface
3. The Interface will start

Currently interfaced patients will display in the scroll window.

Clicking the LOAD button, will cause all the encountered patients to reload into the interface file.

Clicking the EXIT button will terminate the interface program.

How to queue a selected patient into the interface:

1. Pull up the patient in the Patient Information Screen.
2. Enter the command 'E' at the command line.
3. The patient will be sent to the interface file in about 5 seconds.
4. This will Queue a non-encountered patient to be interfaced to transcription.
5. All patients with encounter numbers are automatically interfaced and sent over.
6. Record totals are displayed at the top right of the interface screen.

How to load patients from a past date.

1. login in to Office Medicine on the server, except choose the working date needed for the interface instead of  pressing return for the current date. (This will require an ADMIN or SUPER login ID.)
2. The patients that were encountered ( or queued ) for this working date will be interfaced upon starting the interface.